Salary and benefits are competitive. Salary is commensurate with qualifications and experience.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
Priority given to applications received by January 19, 2018.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for four consecutive years.
Undergraduate Academic Affairs has an outstanding opportunity for a Manager of the Othello-UW Commons.
We seek competitive applications from individuals who fully embrace the University of Washington's commitment to racial equity, diversity and inclusion. We are committed to building and supporting a diverse and inclusive work team and to bringing these core values into our daily work with students, faculty, staff and the communities in which and with whom we work.
The Othello-UW Commons is a new initiative of the University of Washington and is a whole-University effort involving the leadership of the Executive Office as well as that of nearly half of the UW's schools and colleges. The Othello-UW Commons is an approximately 2,200 square foot teaching, learning, and event/gathering space under lease by the UW in a new multi-use complex located in Southeast Seattle adjacent to the Othello light rail station. Collaborators in the Othello-UW Commons will seek to build upon and extend enduring community partnerships and catalyze new, mutually reinforcing partnerships in Southeast Seattle for years to come. Undergraduate Academic Affairs, a unit which shapes, advances and stewards a world-class undergraduate academic experience for students at the UW, will serve as the administrative home for this work and position.
As a highly visible component of the UW's overall community engagement endeavors, the person serving in this position will play many roles central to its success. The Manager will be responsible for providing daily and strategic management for the Othello-UW Commons facility, staffing the Provost-charged Southeast Seattle Community Partnerships Steering Committee (which governs, in part, the development of the Othello-UW Commons), representing the Othello-UW Commons to its neighbors and neighboring communities, and providing general administration for the Othello-UW Commons around fiscal and data/assessment matters.
Reporting to the Vice-Provost and Dean of Undergraduate Academic Affairs, the Manager of the Othello-UW Commons will have the following responsibilities:
Manage Othello-UW Commons facility (40%)
Ensure facility is open and operational according to its established schedule as well as any deviations. Establish and maintain consistent opening and closing procedures. Manage personnel schedules to ensure that a staff member is present at all times. Adjust own schedule to accommodate special events and other needs (scheduled and emergent) of the Othello-UW Commons.
Develop and oversee reservations system. Review and approve/deny/negotiate requests to reserve facility. Anticipate and resolve scheduling conflicts. Work to ensure that reservations system maintains fidelity to guiding principles established for Othello-UW Commons.
Serve as chief steward of the site. Ensure that all users of the space are familiar with norms and expectations, including those pertaining to the public and private spaces in the larger complex of which the Othello-UW Commons is a part. Routinely check equipment (e.g., AV, furniture) to confirm it is functioning properly and safely. Ensure site is appropriately transitioned/set to specifications for each reservation.
Function as primary point-of-contact for on-site managers of the larger building complex in which the Othello-UW Commons is located. Raise and respond to issues as they emerge, continuously assuring the UW's standing as an outstanding tenant.
Supervise on-site Office Assistant (OA). Lead on-boarding process for OA when hired. Set clear expectations for performance and provide training as appropriate. Respond to leave requests and conduct performance evaluations on routine basis. Create an environment for meaningful professional growth and success.
Staff Steering Committee (20%)
Work closely with co-chairs to ensure Steering Committee is meeting the requirements called for in its charge from the Office of the Provost. Meet with co-chairs on regular basis, both virtually and in-person at Othello-UW Commons or the UW Seattle campus.
With co-chairs, develop and execute meeting agendas. Prepare and circulate meeting materials, including minutes, as needed. Present information items to Steering Committee and facilitate discussions at Steering Committee meetings as needed.
Maintain continuous lines of communication with members of Steering Committee between meetings. Respond to individual inquiries and support Steering Committee members' engagement with the Othello-UW Commons (e.g., coordinating visits by Steering Committee members and their guests).
Write briefs and reports for the Steering Committee. Draft Steering Committee briefs and reports for the UW Executive Office (i.e., President and Provost) and other parties (e.g., external funders) as needed.
Represent Othello-UW Commons to neighbors and neighboring communities (20%)
Ensure that the Othello-UW Commons facility is welcoming to visitors and guests.
In consultation with UW colleagues (e.g., University Marketing & Communications, Steering Committee), maintain communications with local community-based organizations, businesses, public agencies, and schools, including convening meetings with representatives as appropriate.
Serve as an ambassador, independently or with UW colleagues, at local community gatherings, meetings, and events.
Provide general administration (15%)
Track revenue and expenditures of Othello-UW Commons in consultation with Undergraduate Academic Affairs administrator.
Document and analyze relevant data for Othello-UW Commons facility (e.g., usage statistics, tracking/mapping of ongoing and newly developing partnerships).
Other duties as assigned (5%)
At least three years' experience with the following: Working within a higher education OR a community-based/public organization setting. Responsibility for providing high-level coordination for a high-traffic physical space. Planning and facilitating meetings and/or events. Communicating with wide range of stakeholders. Demonstrated facility with independently addressing basic IT issues (e.g., computer projector connections, internet/wifi connectivity, conference call applications).
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Experience working within both higher education AND community-based/public organization settings.
Familiarity with the neighborhoods and communities of Southeast Seattle.
CONDITIONS OF EMPLOYMENT:
Ability to work a non-standard work schedule which might include evening and weekend hours, and to be flexible with work hours to accommodate venue scheduling needs.
Ability to occasionally staff worksite alone.
Ability to occasionally travel from worksite to UW campus and to other locations (e.g. southeast Seattle, downtown Seattle, south King County) for meetings.
Ability to lift/move 20 pounds regularly and up to 40 pounds occasionally for classroom/event setup and tear down.
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.